How To Keep Your Schedule Organized With A Monthly Calendar - TechGeek365

How To Keep Your Schedule Organized With A Monthly Calendar

how to keep your schedule organized

Many wonder how some manage to save and exploit their time to the fullest, while they daily postpone and reschedule tasks and meetings. There are apps, devices and even features of your email which aim to help you have an organized schedule. They all come with advantages and drawbacks. Monthly calendars have a steady popularity of being reliable, and helpful especially when you’re in a hurry.

The calendar is your most realistic tool as it adds a context to your overall time. Paper calendars have a benefit that technology doesn’t seem to pass yet. They provide you with quick access to information. Instead of making a few clicks, logging into an account or entering a security code to see when you have a meeting, you’ll just look at your calendar. If you take a picture of your month, you’ll also know if you’re available for an event while you’re traveling. These are just a few benefits of printed calendars. Below you will also see how to use paper calendars to structure your calendar like never before.

Your Step-By-Step Guide To An Organized Schedule

Research Your Calendar

You will integrate a new tool into your daily work. Therefore, you need to make no compromise when picking it up. Decide how your calendar needs to look. But remember, it must be as simple as possible. You need to have full access to your notes, so forget about highly colored options. Monthly printable calendars are versatile, so you can choose one that highlights weekends or just Sundays.

  • Once you’ve chosen a design, make sure to bookmark the source and create a designated folder in your computer.
  • Print the calendar, but don’t delete the back-up. You might also need it at home.
  • This is a process with long-lasting results, so don’t hurry. Visibility and balanced space to write matter the most.

Place Your Calendar At Hand

Find a visible place for your calendar that doesn’t require effort while you’re sitting at the desk. The most appealing place is an empty wall that is into your sight while you look at your laptop or PC. You’ll check it once or more every day. So, it won’t be useful if you need to move your jacket or other documents to see the calendar.

  • Place a pencil and an eraser somewhere close to the calendar. You will write on it and shouldn’t spend time searching for tools.
  • One of the best places for a pencil is next to your phone. You will talk to business partners or clients while checking the calendar. So, you need to know where to take that pencil from.
  • If you take photos of your calendar, place them all in a common folder from your phone for easy access.

Write Appointments Or Events Immediately

According to a study, the brain cannot focus on more than one task for more than a few hours at a time. Remembering to write about a meeting in your calendar is a task which you might forget. Remember that the calendar is a help, not a responsibility. Write the events, tasks or meetings down in your calendar immediately after setting them.

  • Keep your notes balanced. Decide what you will write in your calendar and keep that promise. Printed calendars are extremely useful for events, conferences, meetings and tasks which last more than 4 hours.
  • Use colors for recurrent notes, to help yourself remember the details about tasks and projects.
  • Also decide on shapes of the notes. Circles can mean company meetings, while squares signify business conferences. Decide on a pattern and stick to it.

Be Realistic

At this phase, you need to avoid overcrowding your calendar. The above study also mentions that nobody works for full eight hours. You will have lunch breaks or tasks will last longer than you plan them to. Make sure to remember this once you write them down in your calendar.

  • For additional information, you can also mark National holidays and your vacation days. This way you can calculate how many days you can dedicate to a project.
  • Moreover, you might have emergencies to write down. By saving at least one hour per day for potential emergencies, you can focus on tasks you usually postpone.
  • Also, you can make a work schedule that allows you to focus on high-priority tasks in the morning and to-dos in the afternoon. You might even earn some time for organizing your desk or computer files.

Integrate Your Work

To make the most of your calendar, you will need to develop usage rituals. Set 10 minutes in the morning to check your calendar and plan your time. When you follow a schedule for your schedule, organizing your time will turn into a reflex.

  • Refer to your calendar in your agenda or phone notes. Integrating it more in your work means emphasizing its importance.
  • Notify your assistant on the calendar and provide access to it. It’s the easiest way to avoid overcrowding your days.
  • Include deadlines regarding trips, plane tickets, room reservations and much more.

The Calendar Way

The monthly printable calendar is the quickest and most accessible way to make the most of your notes. This method may seem outdated. However, it will revolutionize your time by saving the most of it just by being on your wall.

Apps and online calendars are practical, if your phone is charged and there’s no power cut. The calendar remains on your wall and saves your time. An organized schedule leads to more productivity, less time-related stress and more successfully completed tasks. See for yourself!

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