Expert Ways To Make Your Business Payroll System Better & More Efficient

expert ways to make your business payroll system better and more efficient

When it comes to running a business, there are numerous items that need to be taken into consideration. However, something that is of utmost importance and something that tends to get muddled at times is paying your employees. Employee payroll is something that is highly important to do on time and to get right in order to prevent wasted time and job dissatisfaction.

Luckily there are many ways to increase the efficiency of your payroll systems and how human resources and your accounting team handles this tricky matter. It doesn’t need to be time-consuming nor does it need to become a headache for anyone in your company.

What Is Payroll?

When talking about payroll, they can include many different aspects that all involve paying your employees. Payroll can involve anything from calculating salaries, processing payments, to calculating monthly or annual bonuses to ensuring that all the payments get out on time and wherever they need to wind up. Payroll can be a time-consuming process if you aren’t following tips from experts or utilizing strategies that will make it a much easier process.

When determining your payroll, it starts with a list of all of your employees and their salaries, monthly, biweekly or weekly payments as well as their bonus or incentive schedule. This includes everything from taxes to their banking information. This can also include direct deposits or the actual cutting of a check for your employees.

How To Effectively Manage Payroll

There are professionals who have successfully managed payroll and have created efficient ways for doing this process. This has helped to eliminate the added stresses for both employers and employees at the same time. Listed here are some of the expert tips for improving your payroll system:


The most important step to creating an effective payroll system is organized. When it comes to organizing your numbers, you want to create an efficient system that is useful while saving you time. When you have an organized payroll management system, then you can rest easy and know that everything is running smoothly. When getting organized it is important to have everything listed in one, single system that gives all deadlines, including tax deadlines. This also includes reminders and things that need to be accomplished in a timely manner for your employees who are in charge of payroll.


Technology is improving for a reason – to make your life easier! There are now payroll software systems and apps that can be used in order to organize and resolve all payroll issues. These new systems can also be used in order to create a smooth payroll system that manages everything for you at the same time.

Keep Up To Date

While utilizing software to manage your payroll is highly effective and efficient, it is also important to stay up to date on your state’s laws or region’s wage laws. This can include anything from tax regulations to filing deadlines. This can also include wage laws as well as laws regarding hours worked and timesheets. There are many state and federal laws to be aware of as well as ones that change over time as well. Staying up to date on these laws will greatly reduce any headaches associated with payroll. In addition, if you work with independent contractors and remote employees, it’s beneficial to consider having a contractor management and payroll solutions. This will not only simplify the process but will also make it easier for you to stay compliant with the local labor laws in whichever country your employee is working from.


Transparency nowadays is highly important with all things regarding companies. In a day where everything can be Googled and everything can be reviewed – in terms of products, services, and employee satisfaction, it is highly important to be transparent as a company. If you have a payroll policy that is clearly stated to your employees, they have a clear route to take if there is a problem rather than sharing complaints with everyone in the office or company. It is important to have a secure portal or place online where employees can log in to see their exact payments, payment history, and benefits.

As you can see, there are many great options for creating an effective payroll system or making your current system better. When it comes to finding the right technology that will work best for the size of your company and what you are seeking in terms of technological assistance, then you’ll want to do your research to find the most effective software system that will work for you and your employees. Utilizing payroll experts is vital as you can create an overall better workplace for your employees with less time utilized and less hassle involved.

About Brian: Brian Jackson is the founder of Shoestring Branding - a marketing and branding blog for entrepreneurs, with an emphasis on internet-based tools and strategies.